Sr. HR Representative

Our values start with our people, join a team that values you!

We are the nation’s largest off-price retailer with over 2,000 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.
As part of our team, you will experience:

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

GENERAL PURPOSE:

The Sr. HR Representative provides counseling and administrative services to Ross associates during their extended leave of absence (LOA). The Administrator must ensure that the leaves are administered according to Ross policy and communicated effectively. Provide guidance to Associates, HR partners and managers on Leave of Absence policies and procedures. Effectively document, analyze and resolve complex leave issues such as Accommodations and Interactive Process. Work as needed with Benefits Manager, Legal and HR partners to recommend and implement process improvements and streamline administration. The Sr. HR Representative monitors the third-party LOA vendor to ensure timely processing of leave of absence requests. Must act promptly and decisively to alleviate problems, with accuracy, sensitivity, and confidentiality.

The base salary range for this role is $68,640 - $78,300. The base salary range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

Benefits offered to all Associates include Accident, Critical Illness, Vision, Auto, Home, and Pet insurance programs; Associate Discount, Identity Protection, Associate Purchase Program, Benefit Hub Discount Mall, Employee Assistance Program and Commuter Benefits, 401K (service requirements), Employee Stock Purchase Program, Ross Cares Fund, College Discounts, Sick Pay (where legally required) and Referral Bonuses. In addition, all Full-Time Associates, including FT Retail Associate, Area Supervisor, Assistant Store Manager and Store Manager, are eligible for extended benefits offered including Medical/Dental/Vision Health Insurance, Legal Insurance, Vacation Buy, Flexible Spending Account, Health Savings Account, Life/ADD Insurance, Long- Term Disability, Enhanced Maternity and Parental Leave Benefit, Vacation Pay accrued at a rate of 15 days/year, 15 Personal and Company Holidays. AS, ASM and SM Associates in Stores and Exempt Corporate and Merchandising roles are also eligible to receive a Bonus based on individual and business performance.

ESSENTIAL FUNCTIONS:

Leave of Absence Administration

• Provide support and counsel to Associates, HR staff and/or business partners regarding leave of absence process, policies/legislation and other benefit issues related to leave of absence.

• Explain benefit continuation policies to associates during LOAs.

• Work with HR staff and business partners to resolve issues, ensure timely decisions are made, and communicate resolutions to appropriate individuals.

• Research and troubleshoot escalated issues with a focus on accuracy and customer service.

• Oversee and monitor TPA performance to make sure that approvals/denials or updates are done timely and accurately.

• Participate in regular meetings with TPA if needed, address issues and work to improve customer service satisfaction and administration.

• Participate in projects as assigned. Provide input and recommendations as necessary, review and comment on written materials for content changes and clarification of policies.

• Review LOA processes to recommend or implement more efficient processes.

• Conduct the interactive process to determine whether to grant extended leaves as an ADA accommodation.

• Document interactions and work product using case management system and approved letters.

Systems and Data Maintenance

• Maintain leave of absence data by entering status changes in the Payroll System.

• If needed, work with the Pay Leave Team to ensure accurate coordination of sick/vacation and ICP payments as well as benefit deduction adjustments.

• Research and resolve any data problems.

Other Job Duties

• Provide back-up and support to the LOA team as needed.

• Perform other duties as assigned by the manager.

• Answer benefits related questions and offer guidance to associates. Establish and maintain relationships with other Health and Welfare TPA vendors.

COMPETENCIES:

• Collaboration

• Leading by Example

• Communicates Effectively

• Ensures Accountability & Execution

• Business Acumen

• Manages Conflict

• Plans, Aligns & Prioritizes

• Organizational Agility

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Bachelor's Degree preferred.

• Strong customer service skills with excellent problem solving. Establish and maintain positive working relationship with internal and external partners.

• At least three to five years of Leave of Absence administration experience with federal and state laws related to Leave (Ex: FMLA, ADA, CA CFRA, Pregnancy, Military)

• Bachelor's Degree preferred.

• Strong customer service skills with excellent problem solving. Establish and maintain positive working relationship with internal and external partners.

• Demonstrated ability to:

o Work independently or with a team. Use thoughtful judgments on complex and sensitive issues

o Review changes in new or updated laws, analyze the impact on policies, procedures, and legal requirements.

o Gather and organize information from a variety of sources, identify problem areas and make recommendations or independently execute resolutions.

o Use on-line systems and databases as appropriate to support the work being performed.

o Attend to detail with accuracy.

• Good communication skills, both verbal and written, with diverse group of associates.

• Proficiency with Microsoft Office and PeopleSoft, payroll and HR Systems.

• Solid knowledge of LOA policies and applicable Federal and State regulations.

• Good communication skills, both verbal and written, with diverse group of associates.

PHYSICAL REQUIREMENTS/ADA:

This position requires the ability to work in an office environment, including using a computer, attending meetings, working as part of a team, and the ability to communicate with team members and others. Regular attendance also is a requirement of the position.

This position may be performed remotely anywhere within the United States. #LI-Remote

SUPERVISORY RESPONSIBILITIES:

None

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.