Senior Specialist, Accounts Payable

GENERAL PURPOSE:

Responsible for the accurate and timely payments of expense invoices. Performs duties related to maintaining strong vendor relations. Assist AP Expense Accountant and AP Expense Supervisor in coordinating the daily workflow in Ariba Invoice Pro solution to ensure timely vendors payments. Resolve invoices in Ariba Invoice Pro exceptions Queue. Assist in Ad hoc projects, month end, and year end activities.

ESSENTIAL FUNCTIONS:

Reconcile and verify expense invoices in Ariba Invoice Pro solution and Ross ERP system to ensure accurate and timely payments.
Identify and resolve problem expense invoices with use of the purchase order system. Communicating with vendors and all internal departments.
Analyze expense invoices for proper sales/use tax payment or accrual.
Respond timely and accurately to vendor inquiries.
Review checks to confirm the proper processing and distribution of checks such as special mailing of sensitive vendors.
Research and process invoice copies faxed by vendors. Ensuring the copies are supported by proper documentation and approvals.
Monitor activity of the company’s sensitive vendors and ensure timely payments
Communicate potential problems to Senior Accounts and Supervisor in order to expedite special payment arrangements
Complete daily production log.

COMPETENCIES:

Results Driven/Organizational Agility
Integrity and Trust
Peer Relationships/Interpersonal Savvy
Customer Service
Problem Solving/Technical Competence
Communication
Critical Thinking
Interpersonal Drive

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

Minimum of 3-5 years full time Accounts payable experience.
Good communication skills
General knowledge of Accounts Payable applications on a computerized system
Working knowledge of Microsoft Excel
Individual must be self-directed, but also be able to work as part of a team

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.

SUPERVISORY RESPONSIBILITIES:

None

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

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