Purchasing Agent

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

The Purchasing Agent is responsible for the forecasting, purchasing, and production planning of Store Capital like merchandise moving equipment, IT hardware or software. This includes issuing and processing orders and payments, vendor management, catalog management, data analysis, and internal customer support. The candidate must be detail oriented, self-sufficient, dependable and timely. She/he must function in a fast-paced retail environment. She/he must have strong interpersonal skills as she/he will need to communicate cross functionally, as well as with the stores and IT partners.

ESSENTIAL FUNCTIONS:

• Daily support for the Stores' and IT partners needs with issuing Purchase Orders (POs), reconciling invoices (with AP), tracking orders, supporting special projects and, at times, negotiating costs with suppliers on new and existing products and services.

• Maintain day-to-day responsibilities including error-free PO execution, expense control, manage vendor inventory, and support the month-end/year-end close process.

• Maintain data integrity of all supply items to ensure supply catalogs are up to date with contracted pricing, specifications, lead times/transit times, and descriptions. Maintain current vendor lists.

• Respond to ad hoc inquiries and requests from assigned business partners. Complete special projects as assigned.

• Work to develop best practices on process, execute tasks related to projects and time sensitive requests.

• Responsible for producing activity reports such as spend recaps, vendor back orders, usages and forecasts.

• Conduct field calls to seek feedback on purchasing improvements and build execution plans.

• Maintain and Track Freight invoices and accruals for the department

• Work with stores, Distribution Centers, and supply vendors to ensure associate supplies are functional and in stock.

• Work with Store Operations to ensure Stores have updated State and Federal postings posted in appropriate areas

COMPETENCIES:

• Communication

• Ability to drive results

• Business Acumen

• Planning and Organization

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• High school diploma or GED equivalent.

• 2-3 years of purchasing/procurement experience.

• Must be proficient in MS Office, especially in Excel (Pivot Tables, Lookups, etc.).

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.

SUPERVISORY RESPONSIBILITIES:

N/A

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.