Manager, Fixture Inventory and Purchasing

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

This role is responsible for leading all inventory and financial planning and management for the Store Operations Fixture Purchasing team across all Ross and dd's stores. This includes the development of fixture inventory forecasts across all Store Operations fixture projects and rollouts, ongoing communication of on hand inventory levels and recommendations for mitigating shortages and obsolescence, and recommendations for saving costs and optimizing the fixture and fixture vendor portfolio. Responsible for fixture budget planning, monthly forecasts and reconciliation, and analysis of the impact of any fixture cost and prototype updates. Directly responsible for leading and developing a Finance and Inventory Analyst.

ESSENTIAL FUNCTIONS:

• Inventory Planning and Management: Forecasts fixture inventory needs across all store operations business, including New Stores, Remodels, Special Projects, Field discretionary accounts (RVP discretionary and Small Fixture requests), and fixture rollouts (i.e., Store Refresh program). Owns development, calendaring, and execution of domestic and import inventory commitments that meet all project execution timelines. Maintains and routinely communicates on-hand inventory levels and makes recommendations to avoid shortages and mitigate liability from slow moving and/or obsolete inventory (i.e., SMOI). Identifies opportunities to save costs and simplify the overall fixture portfolio by rationalizing sku's across Ross and dd's and analyzing usage against cost. Serves as primary point of contact for analyzing the impact of prototype/fixture changes on existing inventory and budgets.

• Financial Planning and Management: Owns budgeting and forecasting for fixtures across all store operations business, including New Stores, Remodels, Special Projects, Field discretionary accounts (RVP discretionary and Small Fixture requests), and fixture rollouts (i.e., Store Refresh program). This includes development, calendaring, and execution of 5-year and yearly fixture budgets, monthly forecasting and reconciliation, monthly and year-end close, expenditure log maintenance, and open commitments and purchase obligations. Owns all financial analysis of fixture costs, usage, and fixture prototype changes. Routinely communicates risks and opportunities in the fixture budget/forecast across all business.

• Direct Import Program and Vendor Portfolio: Serves as primary point of contact for
all inventory and financial planning and analysis on the Direct Import program. This includes tracking savings against long term savings targets and building inventory and financial plans that drive year-over-year savings. Develops processes and tools to support the Purchasing team with effectively executing against all fixture inventory and financial plans in a multi-vendor environment. Identifies risk/opportunities in the current vendor portfolio and develops recommendations.

• Leadership: Directly responsible for the leadership and overall development of a Finance & Inventory Analyst. Ensures ongoing training and accountability on all inventory and financial processes across their respective team and other teams on the Store Planning, Process, and Execution team (SPP&E). Proactively engages and works with the SPP&E leadership team, Stores Finance team, Store Planning and Design team, Strategic Sourcing team, Fixture vendors, Field leaders, and others as required on all fixture inventory and financial processes and projects. Builds and maintains critical tools and systems that streamline processes used by the Fixture Purchasing Team, Business Intelligence, Finance Department, New and Existing Store Execution Teams for all major capital initiatives (e.g. - New Stores, Refresh/Remodels)

• Process Management: Owns development and documentation of all fixture inventory and financial processes. Routinely assesses execution of fixture inventory and financial processes, designs feedback loops to identify process gaps and opportunities, develops and implements recommendations in partnership with supervisor.

• Store Operations Leadership: Completes other special projects as required to support SPP&E and Store Operations goals and objectives.

COMPETENCIES:

• Building Effective Teams

• Ensures Accountability & Execution

• Developing Talent

• Manages Conflict

• Collaboration

• Business Acumen

• Leading by Example

• Plans, Aligns & Prioritizes

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• BA/BS degree required; MBA or relevant additional education is preferred

• Advanced Microsoft Office user (PowerPoint, Word, Excel, Access)

• Inventory Management and Forecasting experience required

• Financial acumen (budgeting, forecasting, month end close, etc.)

• 5-7 years relevant experience

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

SUPERVISORY RESPONSIBILITIES:

Purchasing Lead
Purchasing Agent
Data Manager

DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

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