Manager, AP Controls

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

The Manager of AP Controls is responsible for managing all aspects of Accounts Payable controls. Responsible for the monthly AP Merchandise (APM) reconciliation and reporting, including evaluating and improving AP systems, process, and ensuring internal controls are in compliance with Sarbanes Oxley requirements. Oversee monitoring of the daily roll forward of AP balances, open receipts and unmatched Import payments. Responsible for the maintenance of PeopleSoft and Ariba user profiles, and actively monitor to ensure proper workflow approval. Prepare the AP leverage forecast, which supports the monthly cash forecast process, and understand the business drivers that impact AP leverage. Responsible for AP internal audits including capital expenditures, AP expenses, T&E reimbursed expenses and T&E meal compliance.

ESSENTIAL FUNCTIONS:

• Oversee preparation and review the monthly AP Merchandise reconciliation, including monitoring of daily rollforward, forecasting aged receipts and the impact to cost adjustments. Maintain and evaluate systems and procedures and suggest and implement changes to improve processes.

• Forecast monthly AP leverage and partner with FP&A and Treasury on alignment of the cash forecast. Maintain strong business relations with AP, Inventory, Accounting and DCs to understand business drivers and the impact to forecast.

• Supervise the review of AP system access including roles and permissions for PeopleSoft and Ariba. Complete the IDM attestation quarterly

• Oversee and review AP internal audit results of capital expenditures, AP expense duplicates, T&E duplicates, T&E meal compliance and ACH bank call validations. Assist in the coordination of external contingency audit related to accounts payables.

• Supervise the researching, documenting and resolving accounting matters related to AP controls. Complete quarterly/YE projects including annual vendor count and annual vendor deactivation.

COMPETENCIES:

• Analysis and judgment

• Implementing projects

• Commitment

• Process improvement

• Communication

• Technical competence / expertise

• Credibility and trust

• Results orientation

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Bachelor's degree in Accounting

• Certified Public Accountant preferred

• 6-8 years work experience in accounting and financial controls

• Strong understanding of internal controls and ability to evaluate policies and procedures

• Strong desire to improve processes and procedures, be a catalyst for change

• Strong analytical skills

• Good communication skills

• Proficient with PeopleSoft, Microsoft Excel, Word & PowerPoint

• Detail oriented, with a strong emphasis on accuracy

• Ability to work as a team member on projects of all sizes

• Ability to cope with pressure and changing priorities

• Confidentiality concerning all projects

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

SUPERVISORY RESPONSIBILITIES:

Senior Analysts, AP Controls
Senior Financial Systems Analyst, AP

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.