HRD HR Associate Representative

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

The HRD HR Representative provides multiple facets of administrative support to the Human Resources Director. The successful HRD HR Rep provides administrative support for general clerical responsibilities for DC Human Resources such as; supporting talent program administrative needs, answering phone calls, managing calendars, ordering supplies, managing exempt personnel files, researching issues and event planning. Additionally, the HRD HR Rep provides administrative support for specific Human Resources, as well as, business related programs and initiatives. The HRD HR Rep will assist the VP admin with events, etc. as needed.

ESSENTIAL FUNCTIONS:
  • Maintain all talent program-related documentation, e.g. succession planning, IDPs, teambuilding, performance management, One Drive documents, seniority lists, etc.
  • Generate reports and metric data needed by HRD from PS/Kronos/PPS
  • Exempt personnel file management and input into Iron Mountain Database
  • HRD travel and extensive calendar management
  • Create and manage Exempt Level New Hire Offers, COS's, Separations and documents to ensure process integrity and policy followed. Audit same in HRIS/Kronos systems.
  • Event Planning (i.e. flu shot clinic, Health Fair, Surveys, etc.)
  • Support HRD with vendor relationship management (temp agency, etc)
  • Maintain HR related bulletin boards and electronic sign messaging to include DEI campaigns
  • ESAT planning and coordination
  • External Interpreter requests
  • Exempt Focal Review & Mid-Year Review support & tracking for HRD
  • Non-exempt Focal review preparation, support and tracking
  • Order supplies, manage budget for supplies
  • All other duties as assigned

COMPETENCIES:
  • Communication
  • Priority Setting
  • Organizing
  • Integrity and Trust
  • Customer Focus
  • Approachability
  • Action Oriented
  • Composure

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
  • High School Graduate (or equivalent), college preferred
  • 2+ years Administrative experience, preferably in Human Resources
  • Proficiency with web-based applications such as; PeopleSoft, KRONOS, etc.
  • Proficiency with Microsoft Office Suite, Intermediate Level or higher with Word & Excel, One Drive

PHYSICAL REQUIREMENTS/ADA:
  • No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
  • Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
  • Job occasionally requires standing, reaching, and lifting up to 10 pounds.
  • Job frequently requires sitting, handling objects with hands, talking, hearing, walking.
  • Vision requirements: Ability to see information in print and/or electronically.

SUPERVISORY RESPONSIBILITIES:
None

DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.