AP Supervisor

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

Responsible for monitoring and auditing the daily functions of the AP Cash Control payment processing, supplier enrichment, and 1099 annual processing in PeopleSoft and Master Data Management (MDM) Systems; ensuring transaction accuracy and full compliance with Ross established policies and procedures. Identify obstacles impacting associate productivity and develop / implement an action plan to resolve. Responsible for supervising and evaluating the AP Cash Control team through direction, guidance, and feedback; identify training required. Prepare / deliver performance evaluation for direct reports. Assist Manager, AP Expense on identifying, developing process improvements and executing departmental goals. Prepare and present departmental reporting and productivity dashboard for Sr. Management.

The base salary range for this role is $73,500 - $110,400. The base salary range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

ESSENTIAL FUNCTIONS:

• Lead the AP Cash Control team by evaluating, guiding and coaching each team member to ensure highest level of productivity and customer service. Provide training and problem resolution

• Prepare performance appraisals for direct reports and assist the Manager, AP Expense in identifying the team yearly goals and objectives, monitor productivity and participate in any necessary disciplinary actions.

• Monitor the Cash Control team's assigned tasks to insure accurate and timely processing of pay cycles, ACH call validation, and supplier enrichment transactions. Evaluate workload distribution of the AP Cash Control tasks to ensure a fair distribution of the daily workload. Review and report the team productivity.

• Responsible for timely and accurate delivery of the information related to 1099 transactions and Board of Director (BOD) 1099 at the year-end. Monitor the escheatment and stale check process for accuracy and timeliness.

• Monitor vendors/suppliers on-boarding and changes in MDM tool to ensure the new suppliers and changes are interfaced to PSFT. Prepare reports related to the vendors' onboarding audit track.

• Monitor and escalate any transaction interface issues with external systems (Suppliers from MDM tool and payment files to WF Bank) communicate issues with IT Support, MDM team, Manager, AP Expense, and the vendor relations team in APM and APE as needed. Work closely with all related teams for a timely escalation and resolution.

• Evaluate internal reporting related to AP Cash Control functions and provide recommendations for improvements in efficiency, timeliness, and accuracy.

• Responsible for timely delivery and results of designated payment, 1099 processing, and Supplier system upgrades/changes/enhancements and guiding dept subject matter experts (SMEs).

COMPETENCIES:

People

• Building Effective Teams

• Developing Talent

• Collaboration
Self

• Leading by Example

• Communicates Effectively

• Ensures Accountability and Execution

• Manages Conflict
Business

• Business Acumen

• Plans, Aligns and Prioritizes

• Organizational Agility
With particular emphasis on the following specific position-related competencies:

• ProblemSolving/Technical Competence

• Drive Results

• Integrity and Trust

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Bachelor's degree, preferably in Business, Finance, or Accounting

• 5 years Accounts Payable experience, preferably in cash disbursement

• Minimum 3 years supervisory experience

• Strong communication skills to lead a team with ability to provide direction, guidance and support to direct reports.

• Strong customer service skills in creating and maintaining relationships with vendors and key business partners

• High level understanding of AP Cash Control processes, procedures, and systems in order to identify and develop process improvement for the department

• Solid judgement skills in identifying issues for escalation to management

• Prior experience in a known ERP AP system such as People Soft or Oracle.

• Intermediate to advanced Excel skills

PHYSICAL REQUIREMENTS/ADA:

This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. This position requires the ability to use a computer, work as part of a team, and the ability to communicate with team members and others. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid

SUPERVISORY RESPONSIBILITIES:

Specialist, AP Expense (Cash Control)
Sr. Specialist, AP Expense (Cash Control)
Lead Specialist, AP Expense (Cash Control)

DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.