Analyst, IT Contracts

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GENERAL PURPOSE:
The IT Analyst (Contracts) will leverage their functional knowledge and analytical skills to drive the review processes for all IT contracts (e.g., master service agreements, statements of work, amendments & addendums, non-disclosure agreements, work orders, order forms, and termination notices). This position will partner closely with IT Leadership, portfolio owners, project teams and corporate Legal to drive end to end processes to bring ~700+ business critical documents annually to completion. This role has high visibility into the cross functional executive decisions required to run the business of IT and is responsible for reviewing legal Terms & Conditions to help identify areas of opportunity and operational/financial risk.

The base salary range for this role is $64,500 - $91,850. The base salary range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

ESSENTIAL FUNCTIONS:
  • Manage the internal IT contract lifecycle process, from intake to contract completion. This includes (but not limited to):
    • Reviewing contracts to prevent potential disputes and financial risks
    • Analyzing contract clauses, stipulations, obligations, and liabilities
    • Recommending and draft contract provisions and amendments
    • Reviewing supplier contract terms and conditions
    • Reviewing and recommending contract terms, payment structures, and reimbursement with other parties
    • Ensure alignment with overall contract financial terms (i.e. Confirm existence of appropriate budget/funding source and identify financial risks and opportunities) and as necessary, initiate and drive corrective actions for gaps and variances
    • Ensuring that contract terms comply with legal requirements and policies
    • Documenting processes and maintaining files
  • Active as liaison between internal IT Leadership, Legal and external vendors to review and analyze contract redlines, recommend updates, influence cross functional partners, and track approvals to ensure tight deadlines are met
  • Drive overall communication strategies with business stakeholders and contract requestors, ensuring all parties are engaged through contract finalization
  • Partner closely with IT leadership to ensure all legal and financial requirements are completed.
  • Manage overall approval processes to ensure appropriate documentation is provided accurately and efficiently.
  • Maintain records management (uploading to DocuSign, ownership of master contract log, updates and distribution of templates)
  • Initiate process improvement on the IT contract lifecycle, identify opportunities, and influence business leadership on potential changes
  • Establish and implement best practices including driving semi-annual brown bag training sessions across the IT Department

COMPETENCIES:
People
  • Building Effective Teams (for managers of People and Projects)
  • Developing Talent (for managers of people only, N/A for this role/level)
  • Collaboration

Self
  • Leading by Example
  • Communicates Effectively
  • Ensures Accountability and Execution
  • Manages Conflict

Business
  • Business Acumen
  • Plans, Aligns and Prioritizes
  • Organizational Agility

With particular emphasis on the following specific position-related competencies:
  • Integrity & Trust
  • Written Communication
  • Detail Oriented
  • Time Management

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
  • Undergraduate degree required
  • At least 1-3 years' experience reviewing, drafting, and handling contracts
  • At least 3-5 years' experience in the IT field or similar experience
  • Knowledge of contract administration best practices and implications / objectives / ramifications of contractual provisions
  • Excellent organization skills, with a passion for details
  • Excellent verbal and written communication skills
  • Ability to work well in a team environment
  • Excellent interpersonal skills and ability to effectively work, coordinate, and influence with a variety of internal and external contacts
  • Strong knowledge of Office (Outlook, Word, Excel and PowerPoint)
  • Ability to understand legal terminologies and interpret it for contract review and analysis and successfully verbalize any potential issues based on legal requirements for correction or escalation

PHYSICAL REQUIREMENTS/ADA:
  • This position requires the ability to work in an office environment, including using a computer, attending meetings, working as part of a team, and the ability to communicate with team members and others. Regular attendance also is a requirement of the position.
  • Vision requirements: Ability to see information in print and/or electronically.
  • This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid

SUPERVISORY RESPONSIBILITIES:
N/A

DISCLAIMER:
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.