Analyst, Expense Payable

GENERAL PURPOSE:

The AP Expense Analyst will report to the AP Expense Manager and work closely with the manager, AP EXP Supervisor and Sr. Analyst AP Cash Control. Primary responsibilities are reconciliations of the AP EXP. liability on a timely basis per department and Company policies, procedures and core values. The Analyst will perform complex and interpretive reporting analyses of the AP EXP spend and year to year comparison. This position must be able to effectively communicate and present the reconciliation results, system issues within Ariba and Symbeo (ODC) solutions and provide recommendations to management for AP Exp. improvement opportunities.

ESSENTIAL FUNCTIONS:
  • Create and perform an accurate monthly reconciliation of the AP Expense Liabilities accounts on a timely basis per department procedures and core values.
  • Communicate regularly with the AP Manager, IT and business partners to resolve issues and variances related to the monthly reconciliation.
  • Ensure consistency of assessment approach across AP EXP liability recording and reconciliation.
  • Review the daily AP EXP. daily roll-forward reports for accuracy and identify any daily variances, research, propose and resolve the monthly variances between Sub. Ledger and General Ledger.
  • Perform the AP Expense Month End and Year End close activities:
o Research AP EXP. vendors aged credits and work with the owner/vendor to resolve or recover the balance.
o Research the Cash Control Stale Dated check and work closely with the AP EXP Manager and AP Cash Supervisor to clear the stale dated check by following the Ross escheatment process.
o Review AP Expense Unpaid report assigned items for discrepancies and ensure the variances are resolved timely and properly.
o Review the duplicate Recovery items, research and recover the over payment.
  • Perform complex and interpretive reporting analyses of the AP EXP spend and year to year comparison. Analyze the AP EXP invoice volume count and $, report on the comparison and growth trend.
  • Review and distribute the AP Exp. daily workbench and productivity performance reporting and assist in interpreting the data for the monthly status reporting meeting.
  • Create the Weekly Ariba Workflow reporting for better visibility and proper invoice approval.
  • Oversee the workload among AP EXP Specialists during AP Expense backlogs.
  • Research and resolve internal and external business partners/vendors inquiries on a timely basis.
  • Assist in Ad hoc and special projects as they are assigned.
COMPETENCIES:
  • Results Driven/Organizational Agility
  • Integrity and Trust
  • Peer Relationships/Interpersonal Savvy
  • Customer Service
  • Problem Solving/Technical Competence
  • Communication
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
  • Minimum of 3-5 years high volume Accounts payable experience.
  • Must understand several complex AP systems and how they function to meet the needs of the AP operations.
  • Prior experience in high volume invoice transactions, major accounting systems (People Soft/ Oracle) and AP workflow products highly desired.
  • Strong verbal and written communication skills; Communicates effectively and interacts professionally with co-workers, management and vendors.
  • 4 year degree in a related field (Business/ Finance/ Accounting).
  • Must possess strong analytical skills along with intermediate to advanced Excel.
PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.

SUPERVISORY RESPONSIBILITIES:

NA


DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.
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