Coordinator, Legal

Our values start with our people, join a team that values you!

We are the nation’s largest off-price retailer with over 2,000 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.
As part of our team, you will experience:

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equity & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

GENERAL PURPOSE:

Provides general clerical support to Legal Department. Ensure all day-to-day activities are carried out by assisting with claims intake, maintaining ongoing communication, organizing all routine departmental activities and handling special projects as needed.

The base pay range for this role is $25.82 - $37.64. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

ESSENTIAL FUNCTIONS:

• Perform general office duties of a responsible and confidential nature with minimal direction, support including claims intake, distributing mail, scanning/filing documents, etc.

• Maintain a variety of complex records and files, both electronic and hard copy. Material is of a highly confidential nature.

• Develop proficiency with Serengeti, Service Now, and other databases, including new matter intake and reporting.

• Track law firm billings and related budget management tasks.

• Other duties as assigned including:

o Distribute electronic service of process

o Process and intake legal claims

o Coordinate responses to third-party subpoenas and personnel record requests

o Coordinate responses to third-party janitorial and garment claims

o Ad hoc assignments

COMPETENCIES:

People

• Collaboration

Self

• Leading by Example

• Communicates Effectively

• Ensures Accountability and Execution

• Manages Conflict

Business

• Plans, Aligns and Prioritizes

With particular emphasis on the following specific position-related competencies:

• Analysis and Judgment

• Support

• Credibility and Trust

• Independence

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Not afraid to ask questions or seek clarification

• Excellent written and oral communication skills, including solid proofreading, editing and grammar skills

• Advanced skills in word processing, presentation, spreadsheet and other software, Microsoft Office, i.e., MS Word, Excel, PowerPoint

• Ability to multi-task and prioritize tasks, with frequent interruptions, without direction

• Ability to use discretion in handling confidential information

• Attention to detail

• Ability to meet deadlines

• Ability to work as a key team member with a diverse group of professional staff

PHYSICAL REQUIREMENTS/ADA:

This position requires the ability to work in an office environment, including using a computer, attending meetings, working as part of a team, and the ability to communicate with team members and others. Regular attendance also is a requirement of the position.

This role requires regular in-office presence, including attending in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work. #LI-Hybrid

SUPERVISORY RESPONSIBILITIES:

None

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.