Sr. Spec, AP Imports

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

Responsible for accurate and timely process of letters of credit, open account, and wire transfer invoice transactions according to Ross established policies and controls with little daily instructions. Accountable for logging and tracking payments and escalating discrepancies per established procedures. Work with internal partners and external vendors to clear complex issues related to invoice payments and shipments of import goods. Under Manager's supervision, will assist with training of new hires, perform User Acceptance Testing, and assist Manager as directed. Support International Finance functions to obtain department goals and productivity standards are achieved.

ESSENTIAL FUNCTIONS:

• Process for LC/OA: Review first cost matches to Import PO system and resolve invoice discrepancies in accordance with Ross policies and procedures.

• Monitor Payments, PO issuances, and amendments in Finance and Bank systems to resolve discrepancies and ensure timely process.

• Process for Wire transfer/ACH: Review first cost matches to Import PO system, resolve invoice discrepancy, create packing list, and build payments in system.

• Review service invoice for freight, commission and royalty charges are paid correctly based on first cost payment. Compile and process upload files.

• Apply use of strong judgment, policies, and procedures to research and resolve routine and more complex inquiries; escalate to Manager when appropriate.

• Maintain good relationships through communication with internal partners and external vendors.

• Ensure daily transactions are processed accurately in accordance with established guidelines, policies and procedures. Maintain accurate daily record keeping for all daily reporting of LC/OA issuances and any payments made related to imported goods.

• Maintain current documentation of workload tasks for cross-training/vacation coverage under Manager's supervision.

• Individual must be self-directed, but also be able to work as a team member.

• Complete Daily Production log to ensure productivity standards are met.

COMPETENCIES:

• Results Driven/Organizational Agility

• Problem Solving / Technical Competence

• Peer Relationships/Interpersonal Savvy

• Technical Competence

• Communication

• Integrity and Trust

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• High School diploma/GED

• 2-4 years of work experience, preferably in Trade Finance or Accounting

• Experience in working in a high-volume processing environment

• Customer service experience in responding to routine and more difficult inquiries

• General knowledge of AP applications on a major computerized system

• Effective verbal and written communication skills

• Organize own work to meet priorities and achieve deadlines.

• Solid Microsoft Office knowledge (Outlook, Excel, Word). Including VLookup and Pivot tables.

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.

This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

SUPERVISORY RESPONSIBILITIES:

none

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.