Senior Lease Auditor

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

To accurately and timely enforce all lease provisions of assigned portfolio between Ross and its Landlords including but not limited to the processing, review or audit of Landlord billed CAM Reconciliations, Real Estate Taxes, and Reduced Occupancy (ROP) claims. Furthermore, to assist the Manager with special projects, while assisting the department to meet its annual goals. Some travel may be required.

ESSENTIAL FUNCTIONS:
  • Act as the primary contact between the Company and its Landlords on all matters concerning CAM, Real Estate Taxes, Insurance, Reduced Occupancy, Account Reconciliation issues, and maintain good working relationships.
  • Maintain a thorough knowledge of Lease provisions. Analyze, review and perform desktop audits of Landlord billings for CAM, Real Estate Tax, and Insurance. Negotiate with landlords to resolve any conflicts and escalate to Management as necessary. Review Landlord operating cost budgets and establish monthly impounds or fixed expense schedules. Review / Maintain store lease audit data in Sitelink.
  • Review Lease Co-Tenancy provisions and all available resources and documents for Reduced Occupancy (ROP) claims. Prepare ROP claim packages for new violations, and packages for cures or cessation of Substitute Rent payments. Escalate Reduced Occupancy claim disputes to Management as necessary. Validate and maintain current co-tenancy data in Sitelink.
  • Assist Managers with complex ROP and CAM/Tax/Ins dispute reviews, the management of third-party auditor claims, the review and updating of procedures, and the testing and development of Sitelink. Provide training support for new Property Management associates.
  • Review and reconcile Landlord Accounts Receivable (AR) ledges as necessary and resolved any AR issues or disputes with Landlords.
  • Review and respond to estoppel and waiver requests.
  • Complete projects or tasks as assigned, including review of Capital Expenditure Requests (CERs), Lease Accounting accrual analysis, and other miscellaneous projects.

COMPETENCIES:
  • Communicates Effectively
  • Ensures Accountability & Execution
  • Organizational Agility
  • Manages Conflict
  • Collaboration
  • Business Acumen
  • Leading by Example
  • Plans, Aligns & Prioritizes

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
  • Minimum of 4-6 years of Property Management or Lease Administration experience in retail environment.
  • BA degree or equivalent Property Management experience in a retail environment.
  • Property accounting experience preferred.
  • Must have an ability to understand legal terminology and interpret lease clauses.
  • Must have excellent negotiating skills.
  • Must have excellent verbal and written communication skills.
  • Must have excellent organizational skills and be detail oriented.
  • Must be a self-started and have the ability to prioritize and multi-task in a face-paced environment.
  • Must have the ability to work independently with minimal management oversight.

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.

For hybrid: This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

SUPERVISORY RESPONSIBILITIES:

None

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.