Real Estate Coordinator

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!


To accurately and timely enforce pertinent provisions of lease agreements, sublease agreements, lease amendments, waiver documents, and letter agreements that relate to the execution and notarization of Ross legal documents and legal notifications, to ensure timely performance by Ross and its Landlords. Verify and update site and store information in Site Link. Proofread and verify that lease agreements are in conformance with ROSS standards suitable for execution by the Group Vice President, Senior Vice President and Executive Vice President. Verify legal sufficiency of landlord's execution and any revisions to legal documents. Research lease related issues and/or internal questions concerning store delivery notifications and amendments. Provide assistance to the Senior VP, Group VP, Regional VP, VP and Director with special projects as needed and provide additional guidance to Administrative Assistants while assisting the department to meet its annual goals.


• Responsible for timely verification, assemblage, and preparation, of all leases and exhibits, subleases, amendments, waiver documents for execution. Makes decisions regarding document text and layout to ensure that it meets ROSS and legal standards. Direct Administrative Assistant to copy and assemble documents and reviews for accuracy. Compile, proofread and verify all legal documents for Regional Vice President, Group Vice President, Senior Vice President and Executive Vice President.

• Updates specified areas of Site Link under their responsibility, including understanding and obtaining the proper legal documentation to support such changes. Verifies, manages and updates Site Link Data for all open and to be opened stores within Senior VP, Group VP, Regional VP, VP and Director's area of geographic responsibility including monitoring of new stores by opening window, project type, project assignment, and verification of information data accuracy.

• Manages five year planning review meetings for Senior VP, Group VP, Regional VP, VP and Director, which includes making decisions on scheduling, event planning, and negotiating contracts with outside vendors on behalf of ROSS.

• Responsible for maintaining current knowledge of and tracking the flow of all legal documents that are in process. Negotiate with landlords to resolve any conflicts regarding execution and finalization of documents.

• Act as the liaison between Ross and its Landlords regarding matters concerning the finalization and execution of lease documents, lease amendments, sublease documents, waivers and letter agreements.

• Compiles and verifies all information for lease draft initiation after the executive real estate committee meetings and directs Administrative Assistant to disseminate information to Vice President of Real Estate Law.

• Compiles and verifies all information for architectural and construction coordination after the executive real estate committee meetings and directs Administrative Assistant to disseminate information to Vice President of Construction.

• Analyze and review vendor billings for accuracy and prepares for Regional Vice President, Directors, Group Vice Presidents and Executive Vice President's approval.

• Review and reconcile statements.

• Travel when necessary with Senior VP, Group VP, Regional VP, VP and Director' to provide assistance at ROSS meeting suite at ICSC events.

• Provides training for Administrative Assistant and temps.

• Assist management in completing projects

• Other various projects and assignments as required by department.

• Coordinates travel for Senior VP, Group VP, Regional VP, VP and Director.


• Communication

• Independence

• Planning & Organizing

• Teamwork

• Commitment to Quality

• Confronting Tough Issues

• Negotiating

• Independence


• Minimum 3 years of progressive responsibility in legal dept. or retail real estate dept.

• College level coursework.

• Must have an ability to understand legal terminology and interpret specified Lease clauses; and demonstrate an ability to communicate and negotiate with Landlords regarding those clauses.

• Must have excellent verbal and written skills.

• Must have excellent organizational skills and be detailed oriented.

• Must be multi-task oriented.

• Must have excellent negotiation skills

• Must have strong PC and excel skills.

• Must demonstrate use of independent judgment.

• Must be able to work independently with little or no supervision.

• Notary Public


Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.




This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.