Payroll Coordinator

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!


Responsible for coordinating LOA payments for Exempt and Non-Exempt associates. Payments will be for both continuous and intermittent LOAs. Coordinate with state agencies and third-party vendors, if applicable, to pay associates accordingly. Keep track of all LOA payments; maintain records to ensure proper trackability for reporting purposes.


• Analyze all incoming documents from state and 3rd party vendors or departments. Run daily queries for new or updated LOA entries. Analyze Leave type to determine correct calculation of payment.

• Calculate, coordinate and reconcile LOA payment for Exempt and Non-Exempt associates, both on cycle and off cycle

• Respond to employee, state and federal agency inquiries in a timely and effective manner.

• Maintain all Leave of Absence payment records in both digital and hard copies.

• Administer and interpret company policies and procedures while ensuring compliance with internal and external entities and their regulations.

• Special Projects


• Results Driven

• Technical Competence

• Organizational Agility

• Collaboration

• Peer Relationships

• Interpersonal Savvy

• Problem Solving

• Communication

• Integrity and Trust


• Proficient at Excel and Word for Windows.

• Strong organizational skills, ability to set priorities

• Strong verbal and written communication skills

• LOA Processing experience a plus

• Knowledge of PeopleSoft a plus

• 1-2 years payroll experience preferred

• AA degree preferred


Job requires ability to work in an office (remote and physical) environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.




This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.