Payroll Coordinator – Immediate Pay

GENERAL PURPOSE:
Responsible for processing final pay for Non-Exempt Immediate Pay State Terminations. And as needed fund final pay through 3rd party platform. Maintain a working knowledge of local, state, and/or federal pay and termination regulations. Under direction from the Payroll Supervisor conduct weekly and/or monthly audits and/or training of new Payroll Processors/Coordinators as needed. Assist with projects under the supervision of Payroll Supervisor and/or Payroll Manager.

ESSENTIAL FUNCTIONS:
  • Process Immediate State Termination pay for Non-Exempt store associates, which includes calculating and posting final pay, emailing temporary paystubs and printing final stub and mailing to associate’s home address on file. If paying on a pay card, funding pay card on third party platform with accuracy.
  • Maintain the highest level of confidentiality for all employee payroll and personnel records
  • Process all daily manual off cycle checks in batches throughout the day. Work with the other coordinators to ensure that there is no overlap between processes being run.
  • Respond to all employee inquiries in a timely and effective manner.
  • Maintain effective communications with all internal and external business partners.
  • Special projects as need.
  • Maintain and evaluate systems and procedures to ensure internal controls and to improve efficiency and timeliness.
  • Remain current on new legislation and regulatory ruling(s) impacting Payroll. Enforce adherence to requirements and advise management on required action(s).
  • Assist as needed in the processing of bi-weekly and semi-monthly payrolls.
COMPETENCIES:
  • Analysis & Judgement
  • Strong attention to detail
  • Integrity and Trust
  • Drive for Results
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
  • Must be able to work weekends and/or Holidays (or as needed on a rotating basis).
  • Must be able to work overtime if needed.
  • Associate's degree or equivalent experience (2 to 4 years of Payroll experience).
  • Ability to provide excellent customer service while working with frequent interruptions in a fast paced environment.
  • Strong organization skills, ability to set priorities.
  • Strong Word and Excel for Windows.
  • Strong communication skills both verbal and written.
PHYSICAL REQUIREMENTS/ADA:
Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.

SUPERVISORY RESPONSIBILITIES:
None
DISCLAIMER:
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.
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