Manager, Store Ops Finance (Payroll)

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

The Finance Manager will lead activities that provide critical store performance and expense tracking, reporting, forecasting and budgeting information for Stores at Ross and dd's Discounts. The Finance Manager will report to the Senior Manager of Store Finance but will interact frequently with the Vice President of Store Finance and the SVP and VPs of other stores functions (Field Leadership, Corporate Finance, Operations and Loss Prevention). The Finance Manager will focus on store labor expense from an analytical point of view. The Finance Manager will support the store payroll budgeting and planning processes, lead the payroll closing and explanation processes, and own the forecasting of store wage rates. The Finance Manager will have one direct report: Finance Analyst.

ESSENTIAL FUNCTIONS:

Facilitate and prepare annual budgets and 5-year plans for Store payroll

• Support the 5-year and annual payroll budgeting processes by understanding business priorities and drivers of activities and costs and using that information to build budget models that accurately predict levels and timing of costs.

• Support the development of store specific monthly sales and payroll plans based on forecasted volume drivers, store-specific profiles, Ross and dd's labor standards and current budgets. Communicate plans to Field Leadership.
Oversee weekly payroll reporting and manage the month-end and quarter close processes, including forecast changes and variance analyses.

• Supervise the assessment of payroll spend (compared to plan) on a daily, weekly and monthly basis and communicate to Executive Leadership. Proactively identify potential issues or challenges and explanations for spend variances.

• Own and coordinate the monthly payroll forecast changes with Corporate Finance

• Supervise the bi-weekly reconciliation of store non-exempt payroll between store payroll systems and Peoplesoft/General Ledger systems. This entails reconciling actual payroll dollars paid versus payroll reported in the store system and requires accruals and adjustments to be made accordingly.

• Supervise the generation and submission of the quarterly board schedules.

• Analyze monthly, quarterly and yearly payroll variances to budget and formulate explanations of payroll spend for Corporate Finance.

• Partner with the field (through the Regional Finance Managers) to understand operational drivers of payroll spend versus plan

• Coordinate any responses to inquiries from the field on payroll plan differences across stores
Develop and maintain a model to accurate predict hourly wage rates by position and by chain for store payroll

• Own the 5-Year Plan and Budget processes for wage rates, accurately modeling and predicting the average monthly rates (1 penny off equates to an annual cost of >$1M)

• Track changes in minimum wage ordinances and quantify their impact

• Perform regular and ad hoc analysis to understand implications of wage rate changes. Communicate results to senior leaders (including CFO and COO).

• Trend wage rates from budget using recent actuals to provide up-to-date values for monthly payroll allocations within the year.

COMPETENCIES:

• Building Effective Teams

• Ensures Accountability & Execution

• Communication

• Analysis and Judgment

• Collaboration

• Business Acumen

• Leading by Example

• Plans, Aligns & Prioritizes

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Bachelor's degree required (preferably in an analytical field)

• Strong candidates will have a minimum of 5 years post college experience, preferably with a consulting firm or retailer, and ideally 1-2 years of experience managing others

• Strong analytical ability - must be able to design analysis to answer specific questions; be able to synthesize data; be able to error check and reconcile own work as well as the work of others

• A clear understanding of basic financial, statistical and economic concepts

• Excellent communication skills - must be able to clearly communicate results and implications of analysis in both verbal and written (PowerPoint) forms

• Strong organizational and project management skills - must have demonstrated ability to implement and manage strong control and reporting processes; must be able to own, direct, manage, and drive a project from inception to implementation, with course corrections where necessary

• Ability to build effective relationships with a wide variety of internal customers, including store and field leadership. Must be able to listen, understand and communicate with multiple levels from peers to Executives

• Strong fundamental business technical skills - must be Excel and PowerPoint proficient and have an ability to learn new business process software applications (Hyperion, Microstrategy, Flash Sales).

• Ability to cope with pressure, tight deadlines and changing priorities

• Must be trustworthy with confidential data and other information

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

SUPERVISORY RESPONSIBILITIES:

Analyst, Store Finance

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.