Mail Room Clerk

GENERAL PURPOSE:

Maintain day-to-day operation of the NYBO Mail Room and provide mail services throughout the NYBO offices to include picking up, receiving, sorting, and delivering mail.

ESSENTIAL FUNCTIONS:

Open and sort mail bags sort mail picked up on various floors and sort US and overnight mail into proper slots. Distribute / sort mail to various floors and between other Buying Offices
Set up conference rooms for meetings (moving chairs, tables, projectors setup, etc.).
Receive, organize and stack building facility supplies and deliver throughout building as needed, i.e. milk, copy paper, etc.
Moving furniture and file cabinets when necessary.
Receive, sort and distribute product samples throughout building and storage areas.
Remove samples designated for Charity and/or disposal from each floor daily and move to designated staging areas prior to leaving building.
Input necessary mail through postage machine ensuring that each letter or parcel is stamped with the correct amount of postage.
Move all shipments to leave the building to the packing staging area
Telephone courier service to investigate missing inbound mail bags
Coordinate with courier services for special deliveries
Ensure pre-addressed courier cards and mailing labels are in readiness
Maintain cleanliness and organization of the mail room and mailing equipment, making the necessary service calls as required.
Ensure copy areas throughout building are clean, organized and maintained.
Determine least costly method of overnight express mail based on weight of package and cost for each carrier
Send out UPS packages and complete necessary paperwork and close out UPS book daily
Record daily postage meter reading and submit claims to the US Post Office for postage meter stamps issued in error or for the wrong amount
Perform other duties as assigned by the Mailroom Supervisor


COMPETENCIES:

Customer Service
Results Orientation
Teamwork
Adaptability
Communication Skills
Organizational Skills

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

High school graduate or equivalent
1-3 years’ experience in a high volume corporate mail distribution department or facilities management maintenance department required
Must demonstrate independent decision making abilities
Must possess strong time management skills
Must be self-motivated and work well with minimal supervision
Familiarity with MS Outlook, Excel and Word software

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
Must be able to stand up to a maximum of 8 hours a day.
Must be able to lift 50 pounds.

SUPERVISORY RESPONSIBILITIES:

None



DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

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