Lease Administrator

GENERAL PURPOSE:


Manage the set-up of new leases, contracts, and other documents within the pdSite Link (Property Development system for Ross) by interpreting legal terminology and lease clauses. Responsible for ensuring co-tenancy information for new stores is accurate and up-to-date according to the lease.

Responsible for identifying ongoing audits of pdSite Link system required to ensure lease information is accurate and updated based on Ross leases. This key information is u used to determine landlord rents to be paid to Ross.

Research and respond to lease related questions from Property Accounting, Real Estate Deal Makers, Real Estate Law attorneys and Senior Management, in addition to working with Lease Auditors to resolve issues and answer inquiries. Independently interact with landlords on document discrepancies.


ESSENTIAL FUNCTIONS:


Manage the set-up of new leases, contracts, and other documents within the pdSite Link (Property Development system for Ross) by interpreting legal terminology and lease clauses. Responsible for ensuring co-tenancy information for new stores is accurate and up-to-date according to the lease; identify any occupancy violations and determine next steps for resolution.

Responsible for identifying ongoing audits of pdSite Link system required to ensure lease information is accurate and updated based on Ross leases. This key information is used to determine landlord rents to be paid to Ross.

Responsible for data integrity of lease information in pdSite Link by analyzing, and validating Leases, Sub-leases, Master Leases, Amendments, Letter Agreements, and Waivers.

Accurately process Legal Notices, and calculate rent payments due to Ross in pdSite Link.

Collect data from lease documents for creating and updating modules and templates as needed

Identify document discrepancies; trouble shoot and recommend next steps for resolution; interact with landlords on document discrepancies and resolve or escalate.

Obtain legal documents as required from Landlords and Legal.

Complete Renewal Option Letters for review and approval by the Real Estate Committee.

Research and respond to lease related questions from Property Accounting, Real Estate Deal Makers, Real Estate Law attorneys and Senior Management, in addition to working with Lease Auditors to resolve issues and answer inquiries


COMPETENCIES:


Communication

Planning & Organization

Teamwork

Analysis and judgment

Commitment

Negotiating

Reading Comprehension

Adaptability


QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:


Minimum of 3-5 years Lease Administration experience in retail environment.

B.A. degree or equivalent Property Management experience in a retail environment.

Must have an ability to understand legal terminology and interpret Lease clauses; and an ability to verbally discuss issues with Landlord agents.

Accounting experience a plus.

Ability to work independently.

Must have excellent verbal and written skills

Must have excellent organizational skills and be detail oriented.

Must be multi-task oriented self-starter

Strong PC skills a plus


PHYSICAL REQUIREMENTS/ADA:


Job requires ability to work in an office environment, primarily on a computer.

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.

Consistent timeliness and regular attendance.

Vision requirements: Ability to see information in print and/or electronically.


SUPERVISORY RESPONSIBILITIES:


None



DISCLAIMER:


This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.


Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.


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