Finance Coordinator, (Brand Maintenance & Repair)

GENERAL PURPOSE:


This position is responsible for tracking and monitoring of repair services performed, invoicing and expense tracking, and other responsibilities on the Brand Maintenance & Repair team as assigned. This position will track and reconcile service budgets against the service schedule to ensure proper financial tracking (weekly, monthly, quarterly, and year-end). In addition, this position is responsible for forecasting, financial audits, and ensuring data integrity on Vendor services and pricing. The position requires an ability to respond quickly to ad hoc inquiries, assist with a wide range of analytical tasks, and function in a fast-paced environment with multiple demands.


ESSENTIAL FUNCTIONS:

  • Coordinates, reviews, assigns, and tracks work orders for all repair services through ServiceChannel, pdSitelink. and shared email inboxes
  • Serves as lead interface with vendors and stores for questions about scheduling, work order status, or invoicing
  • Provides forecasts, accruals, financial data pulls, and audits for all store locations
  • Tracks and executes repair invoices
  • Manages purchase order process for repair services and follows proper financial tracking procedures
  • Works with vendor scheduling personnel to gather information to help update expenditure logs
  • Owns data integrity of all work orders and invoices. Ensures scope and cost accuracy and follow-up with Vendors. Sends reports to Vendors tracking issues and resolution
  • Assists with various pilots and proof of concepts on service maintenance trends, budgets, and scope of work adjustments
  • Maintains working knowledge and expertise in repair services. Has ability to analyze projects and make recommendations regarding Capital and Expense budgets
  • Provides business case/ROI analysis to CER development as necessary
  • Assists with annual budgeting and 5-year planning processes for various Brand Maintenance & Repair accounts, as needed
  • Leads other special projects as assigned
COMPETENCIES:
  • Analysis and Judgment
  • Business Acumen
  • Drive for Results
  • Self-Development
  • Planning and Organizing
  • Communication
  • Composure
  • Adaptability
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
  • Bachelor’s degree preferred (preferably in an analytical field)
  • Prefer 1-2 years post college experience (within a retail company, bank, accounting firm, or other financial institution)
  • Strong analytical ability – must be able to synthesize data, check for errors, and reconcile own work. Must also be able to design analyses to answer specific questions
  • A detail oriented approach – must pay close attention to the details and have the drive to get things right
  • High comfort level working in ambiguous, rapidly changing environments and ability to manage multiple tasks simultaneously
  • Trustworthy with confidential financial information
  • Excellent communication skills. Ability to effectively interact with business partners autonomously and with confidence
  • Advanced user of Microsoft Excel (vlookups, pivot tables, etc.) required. Must be proficient with Microsoft Word and PowerPoint.
PHYSICAL REQUIREMENTS/ADA:


Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.


SUPERVISORY RESPONSIBILITIES:


None


DISCLAIMER


This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.


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