AP Int’l Finance Supervisor

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:
Responsible for monitoring and auditing the daily functions of Int'l Finance invoice and payment processing in the People Soft, Bamboo Rose, and MERA systems; ensuring transaction accuracy and full compliance of Ross established policies and procedures. Identify obstacles impacting associate productivity, develop / implement action plan to resolve. Responsible for supervising and evaluating the Int'l Finance team through direction, guidance, and feedback; identifying training required. Prepare / deliver performance evaluations for direct reports. Assist the Manager, Int'l Finance on identifying, developing and implementing process improvements to ensure departmental productivity goals are met. Prepare and present departmental reporting and productivity dashboard for Sr. Management.

ESSENTIAL FUNCTIONS:
  • Lead Int'l Finance wire payment processing team by evaluating, guiding, and coaching each team member to ensure highest level of productivity and customer service; Provide training and problem-solving resolution.
  • Prepare performance appraisals for direct reports and assist Manager, Int'l Finance with identifying team goals and objectives, monitory productivity, and participate in disciplinarian actions.
  • Monitor Int'l Finance teams assigned tasks to ensure accurate / timely processing of invoice exceptions and payment processing. Evaluate workload distribution as needed to ensure fair distribution of daily assignments.
  • Monitor and audit timely and accurate payments are executed according to Ross policy and procedures; Ensure Wire/ACH call validations are completed and pass audits by AP Controls.
  • Oversee Exception Variance clearing, ensuring adherence to budget and dating aspects.
  • Work closely with Int'l Finance Analyst/Sr. Analyst to identify any payments variances and assist in reconciling the WIRE payments to Treasury and GL.
  • Monitor and escalate any transaction interface issues with external systems (Bamboo Rose, MERA, Banks) and communicate issues with IT, Manager, Int'l Finance, direct imports, and business partners for timely escalation and resolution.
  • Assist in Testing and timely delivery of the system upgrades/changes/enhancements.
  • Review and approve daily wire payments in BBR system; compile payment summary and ensure daily payments are submitted to Treasury accurately and on time.
  • Prepare and present department productivity reporting to Sr. Management

COMPETENCIES:
  • Build Effective Teams / Developing Talent
  • Integrity and Trust
  • Ensures Accountability & Execution
  • Collaboration
  • Communicates Effectively
  • Organizational Agility
  • Problem Solving/Technical Competence
  • Business Acumen

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
  • Bachelor's degree, preferably in Business, Finance, or Accounting
  • Minimum 5 years Accounts Payable / Trade Finance or Banking experience
  • 3+ years supervisory experience
  • Strong communication skills to lead a team and ability to provide direction, guidance, and support to direct reports
  • Strong customer service skills in creating and maintaining relationships with suppliers and key business partners
  • High level understanding of payments processing, payment controls and business acumen for process improvements.
  • Solid judgement skills in identifying issues for escalation to management
  • Prior experience with high volume transactions in International Trade payables and experience with a large ERP AP System such as Peoplesoft or Oracle is desired
  • Intermediate to advanced Excel Skills

PHYSICAL REQUIREMENTS/ADA:
Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

SUPERVISORY RESPONSIBILITIES:
Specialist, Int'l Finance
Sr Specialist, Int'l Finance

DISCLAIMER:
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.