Analyst, AP (Expense)

Welcome to Ross Stores, Inc., where our differences make us stronger… At Ross and dd’s, inclusion is a way of life. We care about our Associates and the communities we serve and we value their differences. We are committed to building diverse teams and an inclusive culture. We respect and celebrate the diversity of backgrounds, identities, and ideas of those who work and shop with us. Come join us as we continue our diversity, equality and inclusion journey!

GENERAL PURPOSE:

Responsible for development of reporting and interpretation of Expense transactions and trend /payment transaction and trend data to Sr. management and other key business partners. Monitor the accuracy of AP EXP and Payment data. Perform monthly balance sheet reconciliations for Accounts Payable (Expense) transactions and identify variances, research discrepancies, and recommend resolutions. Work closely with the Supervisor, Accounts Payable (Expense) on the month end closing activities. Support the Manager, Accounts Payable (Expense) in achieving department goals and efficiencies by identifying and preparing key metrics of reporting and productivity dashboard.

ESSENTIAL FUNCTIONS:

• Perform monthly reconciliation to ensure AP Subledger balances to the General Ledger including identifying/resolving variances, submitting to management for approval, and ensuring final approvals are completed according to the Finance Close Calendar

• Prepare reports, analysis, and provide follow up related to Expense transactions including invoice processing statistics, discount reporting and analysis, invoice workflow approvals, match exceptions, and unpaid report analysis

• Prepare reports and analysis related to Payment transactions including daily validation of payment transactions to the bank and monthly reconciliation of cash disbursements and productivity reporting related to payments

• Prepare reports and analysis related to Supplier transactions including supplier additions/updates and a dashboard of in-flight transactions

• Research interface exceptions and troubleshoot solutions with IT if needed; escalate to management if needed.

• As the SME (subject matter expert), support and perform User Acceptance Testing (UAT) during system enhancements and upgrades related to PeopleSoft, Master Data Management (MDM), and Ariba

• Assist Supervisor, Accounts Payable (Cash Control) in preparing annual 1099 information reporting to suppliers and monitor the escheatment process for accuracy and timeliness.

COMPETENCIES:

People

• Building Effect Teams (for managers of People and Projects)

• Developing Talent (for managers of people only, N/A for this role/level)

• Collaboration
Self

• Leading by Example

• Communicates Effectively

• Ensures Accountability and Execution

• Manages Conflict
Business

• Business Acumen

• Plans, Aligns and Prioritizes

• Organizational Agility
With particular emphasis on the following specific position-related competencies:

• Analysis and Judgment

• Integrity and Trust

• Problem Solving/Technical Competence

• Customer Service

• Results Driven/ Organizational Agility

• Communication

• Peer Relationships/Interpersonal Savvy

• Collaboration

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• Bachelor's degree, preferably in Business, Finance, or Accounting

• 2-4 years of Finance and/or Accounting experience (high volume AP ideal)

• Solid knowledge of AP systems and AP operations

• Strong communication skills to connect with suppliers, peers, and management

• Effective interpersonal skills to successfully collaborate with key business partners

• Knowledge of AP systems and AP operations (large ERP system knowledge preferred)

• Solid judgement in identifying issues and escalation to management

• Must possess solid analytical abilities along with intermediate to advanced Excel skills

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

SUPERVISORY RESPONSIBILITIES:

None

DISCLAIMER
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

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