Accounts Payable Supervisor, Freight Payment

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GENERAL PURPOSE:

The Import Freight Pay supervisor is responsible for overseeing the auditing and processing of freight payments for import transportation expenses of $300M annually. The position should monitor compliance to Ross Transportation rates, contracts and policies while adhering to Corporate Sarbanes Oxley requirements. Acts as a liaison between Finance, Transportation and other Ross departments as well as with vendors and carriers on freight pay related issues. The position is a heavy user of spreadsheets and PC database software for analysis purposes.

ESSENTIAL FUNCTIONS:

• Oversee proper internal controls over freight payment for all Import Transportation expenses.
• Lead and develop a team of freight pay specialists that support the payment, reconciliation and auditing of Import Transportation invoices. This includes individual development, team progression and organizational improvement initiatives.
• Ensure invoices are processed timely and aging's are monitored. Follow up with vendors on outstanding issues.
• Investigate and resolve accounting issues relating to freight bill payment and auditing of freight bills.
• Work with Transportation to ensure invoices are paid based on latest Ross Transportation rates, contracts and policies.
• Support ad hoc projects and requests as assigned.
• Responsibility for leading the annual and biennial post audit of ocean freight expenses

COMPETENCIES:

• Teamwork/Collaboration
• Leadership
• Decision Making/Problem Solving
• Analysis & Judgment
• Communication
• Planning and Organizational
• Adaptability
• Initiative

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

• BS/BA in accounting or finance required.
• 4-6 years' experience with transportation freight pay or related field (including accounts payable).
• Prior leadership experience with supply chain or logistics analysis highly desirable.
• Ability to work effectively as a team member on projects.
• Strong interpersonal skills; confidently interact with senior personnel.
• Ability to thoroughly question the information provided by others in a non-adversarial manner.
• Confidentiality concerning all projects.
• Ability to deal effectively with pressure, multiple tasks, deadlines and rapidly changing priorities.
• Advanced skills in Microsoft Excel.
• Proficient skills in Microsoft Word, PowerPoint and Access.
• Knowledge of accounting theory and strong mathematical skills.
• Clear and concise oral and written communication skills.

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.

Consistent timeliness and regular attendance.

Vision requirements: Ability to see information in print and/or electronically.

Routine deadlines, usually sufficient lead time, variance in work volume, priorities can be anticipated, some interruptions are present, some travel may be required or other inconveniences that will have advance notice; involves occasional exposure to demands and pressures from persons other than immediate supervisor.

SUPERVISORY RESPONSIBILITIES:

Four (4) Freight Pay Specialists

DISCLAIMER

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.